Claims for Reimbursement
Posted by David Worth | 18 Oct, 2006Reimbursements are extremely costly to administer and process. For this reason staff are encouraged to use other means for purchasing whenever possible. Purchasing Cards are available in all CHED Departments, and this will often be an appropriate means of purchaing small items. If minor cash reimbursements are required (and anything under R300 is minor in this context), then petty cash should be used.
All claims for reimbursement of expenses must in future be submitted on FM045. You can (and always should) download the latest version as you need it.
Please ensure that all your receipts are securely stapled to the back of the form before submission.
And note that for staff members you HAVE to become a 'Staff Vendor' before a reimbursement can be processed. If you're not, then use FM040 or e-mail your name and staff number to the purchasing department with a request that you be given a Staff Vendor number.