CHED Finance

Somebody in SARS must be really short of work to do. Whatever . . . . . effective 1st March we now have country specific limits to the amount of subsistence available for travel outside of South Africa. Always remember that these rates are the MAXIMUM allowed without tax consequences. The actual rate claimed is at the fund holder's discretion.

UCT has taken the opportunity to revise its own policy on subsistence and travel. In particular

• the reference to 3* hotels (or equivalent) has been expanded (section C)
• the UCT policy now includes a statement that the day of departure and arrival can, at the fund holders discretion, be included in the S&T claim (section D)
• form FM032 has been split into the S&T allowance/advance, with a new form FM033 to be used to clear all advances (i.e. travel, sundry or fieldwork advances)

UCT has a problem of an ever increasing list of Catering vendors being used across campus (invariably being paid as One Time vendors, which poses special risks and costs to the University.)

Procurement Services have created a list of preferred catering vendors, and we are asked to use these if at all possible. If you encounter any problems with these caterers, whether it's bad service or anything else, please advise Linda Harrower. 

In accordance with the allowable SARS rates, the local subsistence and travel rates applicable to UCT business trips have increased with effect from 1 March 2009:

New rates:

Local - Incidental costs only: R80

Local - Meals and incidental costs: R260

NB: These rates are the MAXIMUM allowed without tax consequences. The actual rate claimed is at the fund holder's discretion.